Required Licensing Documents Needed to Issue a License 620-01-35-15

(Revised 9/1/25 ML #3938)

View Archive

 

 

The following requirements are uploaded into the licensing system by the provider and all requirements are reviewed and initialed by both the Licensing Specialist and the Licensing Supervisor prior to a licensing visit and an initial license or renewal license being issued.

 

2-year annual visits require the same requirements, initialing and review

1. Application to be Licensed, SFN 832

2. Fire Inspection Report

3. Documentation of pediatric CPR/AED Cards

4. Documentation of pediatric First Aid Cards

5. Cleared CBCU memorandums for all owners/operators, staff members, emergency designees, volunteers, and household members 18 years old and older that reside in the home where care is provided

6. An SFN 433 must be submitted annually for any individual residing in a home where care is provided who is age 12 through 17

7. Documentation to verify qualifications of staff members

8. Programming schedule upon initial licensure or change of hours

9. Floor Plan with square footage upon initial licensure of residence/facility, expansion of facility or other change in square footage

10. SFN 517, Child Care Evacuation Disaster Plan

11. Childcare Provider/Facility Staffing (SFN 1259) or equivalent

12. Documentation of department approved training to meet training requirements for each provider, emergency designee, and staff member.

13. Completed Licensing Checklist (SFN 1422 Family, SFN 1423 Center, SFN 1424 Preschool, SFN 1425 Group, or SFN 1257 School Age)

14. Copy of required policies upon initial licensure or change in policies.

 

Required policies for Family Programs

• Hiring practices and personnel policies for staff members

• An explanation of how accidents and illnesses will be handled

• The methods of developmentally appropriate discipline and guidance techniques that are to be used

• The process for a parent or staff member to report a complaint, and suspected licensing violation, or suspected child abuse or neglect

• Hiring practices and personnel policies for staff members

• Informing parents that they may request daily reports for their child, including details regarding eating, napping, and diapering

• Procedure for accountability when a child fails to arrive

• Transportation procedures, if the provider provides transportation

• Aquatic Policy

 

Required policies for Group Programs

• Hiring practices and personnel policies for staff members

• An explanation of how accidents and illnesses will be handled

• The methods of developmentally appropriate discipline and guidance techniques that are to be used

• The process for a parent or staff member to report a complaint, a suspected licensing violation, or suspected child abuse or neglect

• Informing parents that they may request daily reports for their child, including details regarding eating, napping, and diapering

• Procedure for accountability when a child fails to arrive

• Transportation procedures, if the provider provides transportation

• Aquatic Policy

 

Required policies for Center Programs

• Hiring practices and personnel policies for staff members including methods of conducting references, work history and conducting performance evaluations

• An explanation of how accidents and illnesses will be handled

• The methods of developmentally appropriate discipline and guidance techniques that are to be used

• The process for a parent or staff member to report a complaint, a suspected licensing violation, or suspected child abuse or neglect

• Procedure for accountability when a child fails to arrive

• Transportation procedures, if the provider provides transportation.

• Aquatic Policy

• Children’s activities, care and enrollment

• The responsibilities and rights of parents and staff members

• The care and safeguarding of personal belongings brought to the child care center by a child or by another on the child’s behalf

 

Required policies for Preschool Programs

• Hiring practices and personnel policies for staff members including methods of conducting references, work history and conducting performance evaluations

• An explanation of how accidents and illnesses will be handled

• The methods of developmentally appropriate discipline and guidance techniques that are to be used

• The process for a parent or staff member to report a complaint, a suspected licensing violation, or suspected child abuse or neglect

• Procedure for accountability when a child fails to arrive

• Transportation procedures, if the provider provides transportation.

• Aquatic Policy

• Children’s activities, care and enrollment

• The responsibilities and rights of parents and staff members

• The care and safeguarding of personal belongings brought to the Preschool by a child or by another on the child’s behalf

 

Required policies for School Age Programs

• Hiring practices and personnel policies for staff members including methods of conducting references, work history and conducting performance evaluations

• An explanation of how accidents and illnesses will be handled

• The methods of developmentally appropriate discipline and guidance techniques that are to be used

• The process for a parent or staff member to report a complaint, a suspected licensing violation, or suspected child abuse or neglect

• Procedure for accountability when a child fails to arrive

• Transportation procedures, if the provider provides transportation.

• Aquatic Policy

• Children’s activities, care and enrollment

• The responsibilities and rights of parents and staff members

• The care and safeguarding of personal belongings brought to the program by a child or by another on the child’s behalf

 

When applicable, the following additional items may be required:

1. Copy of pet immunizations

2. Copy of water test

3. Copy of all pertinent county forms

4. Food Inspection report

5. Liability Insurance